REQUEST FOR QUOTE
A request for quote, abbreviated RFQ, is issued by the procurement department to collect bids from suppliers. We support RFQs as an option, for buyers, to source products and services.
How to post an RFQ?
It takes no longer than 3 minutes to post a well-crafted RFQ on projectmaterials:
- Click on Buy
- Click on My RFQs
- Click on "New RFQ"
- Fill in the form and decide whether to save only (for future publication), publish or promote the RFQ as urgent (paid service)
An RFQ is created via an online form that collects some key details of the purchase requirement:
- RFQ privacy: you can decide whether your RFQ will be publicly visible (any registered or non registered user sees your RFQ), public but confidential (every user sees your RFQ, but your name is hidden) or private (only your approved vendors see your RFQ). For more information about the RFQ privacy settings, consult this article
- Products or service category: select the main product categories included in your RFQ. If you select a correct category, sellers find your RFQ easily and we can recommend it to the matching suppliers automatically. If your RFQ includes more product categories, just select the main one
- RFQ title: choose a catchy title for your RFQ, to attract sellers. A good title is short and contains relevant keywords (an example of a good title is "I'm looking for Floating Ball Valves in Duplex"; an example of a bad title is: "I'm looking for Valves", as it is too generic)
- RFQ description: in this field, you can enter a description of the materials or the services that you need. The better the description, the higher the chance of getting good quotes. General descriptions do not help sellers understand what you need exactly. In this field, you can also add information as to origin restrictions or applicable vendor lists (AVL)
- Technical specifications: you can upload (or drag & drop) any technical document applicable to your RFQ, such as drawings, specifications, and alike. You can also upload pictures of products in this area, for example, if you need to replace some component
- Bids Closing date: this is the latest date for suppliers to submit their offers for your RFQ. We recommend setting a realistic date, otherwise, suppliers may ignore it
- Latest delivery date: this is the latest date for suppliers to deliver the goods to the ship to location. Realistic delivery dates help you get offers.
- Ship to location: the place where the goods shall be delivered or the service rendered. You can choose a precise address from Google maps or just a country
- RFQ type: If you tick this checkbox, the RFQ is tagged as "Budgetary" - otherwise it is tagged as "Firm Purchase" by default
The category, the title and the description of the RFQ are the only mandatory fields to post an RFQ.
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